Executive Secretary to the Director - PT Indo Gili Orzora

PT Indo Gili Orzora is seeking a highly organized and proactive Executive Secretary to the Director to support the CEO’s daily operations with professionalism, precision, and discretion. Based in Cimahi, this role offers a unique opportunity to contribute to the company's growth and success.

As an Executive Secretary to the Director, you will play a pivotal role in managing the Director's schedule, coordinating meetings, and ensuring all administrative tasks are handled efficiently. You will also be responsible for maintaining the Director's office, managing correspondence, and assisting with high-level projects.

📋 Tanggung Jawab Pekerjaan

• Manage the Director's schedule and coordinate meetings, ensuring all appointments are booked and attended to.
• Maintain the Director's office, including filing, organizing documents, and ensuring a clean and efficient workspace.
• Handle all correspondence, including emails, calls, and mail, with a high level of professionalism and discretion.
• Assist with the preparation and organization of high-level meetings and events, including agendas, minutes, and follow-ups.
• Support the Director in managing their time effectively, ensuring all tasks and priorities are met.
• Assist with the preparation of reports, presentations, and other administrative documents.
• Manage the Director's travel arrangements, including booking flights, hotels, and other necessary travel documents.
• Maintain confidentiality and discretion in all dealings, adhering to the company's policies and procedures.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Secretarial Science, or a related field.
• Minimum of 3 years of experience in an executive secretarial role.
• Proven ability to manage multiple tasks and priorities in a fast-paced environment.
• Excellent organizational and time management skills, with the ability to meet deadlines.
• Strong communication and interpersonal skills, with the ability to interact with high-level executives and clients.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience with project management software such as Microsoft Project or Asana.
• Ability to work independently and as part of a team, with a proactive and solution-oriented approach.

🛠️ Keahlian

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